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Hiring FAQs @ Harvard

Hiring @ Harvard

>How can I find a job at Harvard?
>How long does it take to process my resume?
>How can I be sure Harvard received my resume and cover letter?
>What type of contact information should I provide?
>Basic qualifications are listed in your position descriptions. What are basic qualifications and what role do they play in the hiring process at Harvard?
>How do my credentials reach the appropriate person at Harvard?
>Can I submit my resume and cover letter by mail or email?
>How can I learn the status of my candidacy?
>How often is the ASPIRE system updated?
>Do you offer summer employment opportunities or internships?
>How do I find out about student employment?
>Does Harvard provide H1-B sponsorship to administrative employees?
>What should I do if I still have questions?


Hiring @ Harvard

Q. How can I find a job at Harvard?

A. All available, non-faculty positions are posted on ASPIRE, Harvard's job search and application system, including many in research and academic support. Go to ASPIRE to search for positions that match your qualifications and apply online. If you would like more information, you can contact Harvard University Employment Services at 617-495-2772.

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Q. How long does it take to process my resume?

A: When you apply online, your resume and cover letter are instantly available to Human Resources. On average, the hiring process – from resume review to interviews and reference checks to final offer -- takes about 60 days.

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Q. How can I be sure Harvard received my resume and cover letter?

A: When you apply online, you will receive a confirmation email from the ASPIRE system after completing the process, and you will also see “Application Received” when you check your Job Submission Status.

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Q. What type of contact information should I provide?

A. The ASPIRE system will allow you to establish a personal profile online including your address, email, phone number, password. Please be aware when submitting contact information such as your current work phone number or email address that it may be used for automated email communications or for interview follow-up.

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Q. Basic qualifications are listed in your position descriptions. What are basic qualifications and what role do they play in the hiring process at Harvard?

A. Basic qualifications are the minimum qualifications that a job seeker must possess in order to be initially considered for the position. When applying to a position at the University, be sure to clearly describe, through your cover letter and resume, how you meet the basic qualifications for the specific position. Applicants who do not demonstrate that they meet the basic qualifications for a position cannot be considered for that role.

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Q. How do my credentials reach the appropriate person at Harvard?

A. Once you have applied for a specific position, Human Resources or the department administrator responsible for that job will review your credentials and forward them to the hiring manager, if appropriate.

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Q. Can I submit my resume and cover letter by mail or email?

A. No, you must apply online to be considered a candidate for employment.

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Q. How can I learn the status of my candidacy?

A. Recruiters and hiring managers are constantly reviewing resumes. If your background and experiences are a strong match for the position(s) to which you are applying, the hiring manager or human resources will contact you for a phone or in-person interview. Please understand that the resume review process takes time due to the high volume of resumes that we receive. If you candidacy is declined because you do not meet the basic qualifications for the job, or your qualifications are not as strong as other candidates in the hiring pool, you will be informed via an automated notification from the ASPIRE system.

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Q. How often is the ASPIRE system updated?

A. Jobs are added and removed every day, throughout the day. Job listings remain on ASPIRE until the position is filled or the requisition is closed. If you can view a job listing, the hiring department is still accepting applicants. When searching for jobs, you can sort by the Date Updated field to find the most recently posted positions.

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Q: Do you offer summer employment opportunities or internships?

A: Summer positions are rare, and are usually offered first to current, seasonally-employed staff. Internships are not posted as job openings, and are generally arranged through local colleges and universities.

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Q: How do I find out about student employment?

A: Information on student employment for Harvard undergraduates can be found at the Student Employment Office or Harvard Student Agencies. Graduate students should consult with their professional school or division.

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Q. Does Harvard provide H1-B sponsorship to administrative employees?

A: Harvard normally does not provide H-1B visa sponsorship for administrative positions. We would only do so in the rare instance where a position requires highly-specialized skills and the University has not been able to find qualified U.S. workers with those skills. Please note that attorneys representing individuals are not authorized to file H-1B petitions on behalf of the University.

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Q: What should I do if I still have questions?

A: If you have additional questions, please e-mail them to us at employment@harvard.edu. Or leave a message with Employment Services at 617-495-2772.

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